Cymdeithas Mynydd Bach Society – Constitution.

1.0) Name

The name of the Association shall be “ Cymdeithas Mynydd Bach Society“ hereinafter called the “Cymdeithas”, or “CMBS”. Formally known as the Cymdeithas Hanes Blaenpennal.

2.0) Affiliation

The Cymdeithas is not affiliated to any other organisation.

3.0) Definitions

“Member” means a fully paid up member of the CMBS.

“Year” means a calendar year.

“Financial Year” means the period between 1st January and 31st December, inclusive.

‘A.G.M.” means Annual General Meeting

“S.G.M.” means Special General Meeting.

4.0) Aims

(a) To encourage the knowledge and recording, of the history of the area known as the Mynydd Bach, including old Blaenpennal parish in 1905, including Bontnewydd, as displayed on a map.

(b) To collate existing information, to provide a database of evidence, which shall be available to members, or be available to the members or public by means of the internet or publishing printed material, or other means as agreed at the AGM or a SGM.

(c) To promote the interests, education, and social activities of the CMBS area and to provide an exchange of information between members.

(d) To co-operate with education and other authorities in disseminating knowledge of the history of the CMBS area.

5.0) Membership

Membership shall be open to all who support the aims of the CMBS, and pay the subscription, due on 1st September each year, as agreed at the AGM.

The Membership Subscription covers an individual.

Honorary membership may be granted at the discretion of the Committee.

6.0) The Officers

The Officers of the Association shall be: Chairman, Vice-Chair, Secretary and Treasurer and Membership Secretary, as duly elected at the A.G.M. for a year terms of office, provided that the Secretary and the Treasurer do not vacate the Committee in the same year. Together the Committee represent the governing body of the CMBS

7.0) The Committee.

The Committee shall consist of the above Officers assisted by, at least two other members, provided that the total number of the Committee shall not exceed 10 (ten).

The Committee shall be elected at the A.G.M. and have the power to co-opt other members to assist with special projects, and vary the Officers if required.

The meetings of the Committee shall be chaired by the Chairman of the CMBS; in his absence by the Vice-Chairman, if both are absent then by any other officer duly elected.

8.0) Annual General Meeting

An A.G.M shall be held each year during the month of March or April, starting 2023, the venue and agenda being made available by the Secretary to each member at least two weeks in advance of the meeting, if possible. If this is not possible the Secretary shall notify the members, and they will have the right to object within 14 days, to any decisions made at the AGM.

The Agenda shall include:

Election of Officers

Reports of Chairman, Secretary, Treasurer.

Each paid up member attending the A.G.M. or S.G.M. , or objecting within the 14 days, shall be entitled to one vote;

In the case of equal votes, the Chairman shall have the casting vote.

9.0) Special General Meeting

A S.G.M shall be called on the formal request of any member, supported in writing by at least eight others. A S.G.M. may also be called by the Committee.

The procedures shall be the same as for an A.G.M. save that only the specific item(s) on the agenda shall be discussed.

10.0) Management.

(a) The day to day management of the CMBS shall be directed by the Committee of whom four shall constitute a quorum, excluding co-opted members.

(b) The Committee shall hold meetings at least once a year; normally seven days notice shall be given together with the agenda. ln the case of equal votes, the Chairman shall have the casting vote.

(c) The Committee may accept or refuse application for membership; it may also defer acceptance or terminate existing membership.

{d} The Committee may receive any legacies, grant-in-aid, and donations, from local or other authorities, or persons.

{e} The Committee shall have the power to recommend to the A.G.M. the amount of the annual subscription.

11.0) Accounts

All funds, shall be held by the Treasurer, or in a bank account.

The end of the CMBS’s financial year will be the 31st December.

All payments will be agreed at the Committee meetings.

12.0) Financial status

The CMBS shall operate as a “Not for profit organisation”, the assets, property and funds will only be used for promoting the aims of the Cymdeithas.

If the Committee by a simple majority decide at any time that it is necessary or advisable to dissolve the Cymdeithas,, it shall call a meeting of all voting members of the CMBS, for which meeting not less than 21 clear days’ notice (stating the terms of the Resolution to be proposed thereat) shall be given. If such decision shall be confirmed by a two-thirds majority of those present and voting at such meeting the Committee shall have power to realise any assets held by or on behalf of the CMBS. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to an organisation, or otherwise, as agreed by the members attending, at the Dissolution Meeting.

13.0) Alterations of the Constitution

The Constitution may be amended only at an A.G.M. or at a S.G.M. called for that purpose.

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Version 4 adopted 12 April 2023

…………………………………. Jez Danks , Chairman

………………………………….. Andrew D Findon, Secretary

…………………………………..Eileen D Findon, Treasurer and Membership Secretar